Google Collections & Google Drive Folders Work same

Once your Google Docs has converted over to Google Drive, the Collections are now referred to as Folders.  Some users will choose to stick with the old view, but if you choose to migrate over to the newer look & feel your collections will now say Folders.

The Collections and Folders work the same with one exception.  Once you move a file from your Documents Home into a folder (collection), it now removes it from your HOME area.

Here are some frequently asked questions about sharing collections, permissions, etc.  Hope this is helpful.  If you need assistance, stop by Room 222 or email your questions to me.   
Thanks ~ Kerri

When I add items to a shared collection, do the docs inherit the permissions of the collection?

Yes. When you share a collection, all docs in that collection are shared with the person you specify. If you later add new docs to the collection, they also inherit the permissions. For example, Joelle creates a collection and shares it with someone. When she later adds a doc to that shared collection, the doc now has the same permissions as the shared collection.

If I remove a collaborator from a shared collection, will that collaborator be removed from all docs within that collection?

Yes, unless that person was added to the documents explicitly or via some other collection. For example, Joelle invites Estela to a shared collection but later decides she wants to remove Estela from the shared collection. She removes her access to the collection and Estela therefore won't see the collection or any of the docs within that collection in her Documents List.

Can you change permissions for individual docs within a collection?

Yes, you can add collaborators to a collection and then either change their access or remove them from individual docs within that collection. Simply click the Share menu on a doc to see exactly who has access to the doc and change access permissions.

For example, Estela creates a collection, adds docs to it, and shares the collection with Joelle. However, she doesn't want Joelle to have access to one specific doc within that collection. So she clicks the Share menu from the doc, selects Sharing settings and clicks the X next to Joelle's name to remove her permissions. After that, Joelle doens't see this doc within the shared collection. 

If I move the doc to another collection, do the permissions from the previous shared collection carry over?

No. The collection defines the sharing context. For example, if Estela shares a collection with Joelle and then moves a doc from that collection to a different collection that she hasn't shared with Joelle, Joelle doesn't have access to this doc. The doc now has the permissions of the new collection.

However, if you include the same item in multiple collections, the sharing settings are aggregate. In other words, if I've shared a collection with Joelle, and a different collection with Estela, and then place the same document in both collections, that item will now be shared with both Joelle and Estela.

What's the difference between giving someone edit rights or view rights?

Someone with edit rights can add documents to the collection. They can also remove items from the collection. Users with view rights can only access the documents already included in the collection. Remember, the sharing settings also transfer to the items in the collection.